Contract Creation

Contract Creation

USER GUIDE

There are three simple steps to creating  documents
In order to create the relevant documents for an application, please follow the three steps below.

Step one: Contact details


  1. Contact details are required for any person who is signing any document. Enter the email address and phone number for the individual.
  2. The DOB and address will pull through from the details entered at proposal stage and will be used on the DPG (if applicable).
  3. Please ensure all details are correct as this is what will be input on to the documents.
  4. In order to e-sign the documents later in the process, the customer will require an access code
AlertBefore providing them this code, you are required to verify the individual that needs to sign following  the steps determined by Simply.

Step two: loading assets


  1. Select ‘create new’ to create a new asset description that will be input on the documents.
  2. The mandatory fields have a red asterisk next to them and will prevent you from saving if incomplete.
  3. Once you have input the 'net asset cost' the VAT can be calculated for you by clicking the “20%” button.
  4. If the VAT is not exactly 20% of the net cost, you can manually amend it to the correct cash amount
  1. Once all details have been completed, click ‘Save’ and back to the asset screen
  2. If you have similar assets you can duplicate the one created.
  3. Simply go back into the asset already created, scroll to the bottom, and select duplicate
  4. You can then edit this asset with the differences (e.g. serial number or model). Continue to ‘Save’ this creation
For each asset created, you will see a summary as per the below:



Idea

Hints and Tips

  1. The information on the asset should be identical to the invoice if possible.
  2. The more information, the better! All information will copy onto the documents.
  3. If there are items that are exempt from VAT such as a Road Fund License or first registration fee, make sure the cost of these are added separately.
  4. This section needs to be completed before being able to enter the payments section.

Step three: Payment details

  1. This section is the same as the calculator.
  2. The net asset costs and VAT amount are pulled from the total of the assets created.
  3. Deposit and term are pulled from the acceptance, but you are able to edit these fields if needed.
  4. A reminder, you can put in commission as a percentage or a cash amount. The rate should fall in line with the rate card on the acceptance.
  5. Once all details have been entered click ‘Generate Payment Schedule’. This will display the payments that will show on the document.


InfoQuestions? If you have any questions at all please don't hesitate to get in touch at brokers@simply.finance or call us on 0208 0495 575.

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